Facilities Manager

Post

Harbor Regional Center (HRC) provides quality services, support, information and choices for people with developmental disabilities and their families, to promote their participation as valued neighbors in our communities. HRC serves approximately 15,000 people with developmental disabilities of all ages, and their families who reside in the South Bay, Harbor, Long Beach and southeast areas of Los Angeles County. HRC provides assessment and diagnosis, individualized planning, service coordination linking people with services, assistance in finding and using community services, and purchase of services identified in the individual plan. HRC is a private nonprofit corporation funded through a contract with the State of California Department of Developmental Services.

HRC’s Main Office in Torrance provides space for 350 employees, as well as conference and meeting rooms, patio space, and HRC’s Resource and Assistive Technology Center. The campus is comprised of three (3) buildings, built in 1981/2, with approximately 118,000 total square feet. HRC fully occupies two of the buildings and 80% of the third building but subleases the balance of the third building. A non-profit company owns two of the buildings while the third building is owned by a different landlord.

HRC also operates a satellite office in Long Beach. The Long Beach Office was established to be more geographically convenient for the families in the eastern and southern cities in our service area. It is used for individual and group meetings, individual assessments, parent training groups, and workshops, and provides drop-in space for HRC staff working in the field. The building is approximately 8,500 square feet, was built in 1959, and underwent an extensive renovation in 2016-17. The second floor is currently being subleased.

Current and upcoming projects include:

  • Exterior painting and facade repair of two buildings;
  • Upgrade conference room audio visual equipment (w/Director of IT);
  • Remodel two restrooms located in public area;
  • Install fencing to secure Long Beach Office building and parking lot;
  • Elevator upgrade; and
  • Remodel and furnish expansion office space of approximately 2,200 square feet.

Job Description

Under the direction of the Chief Financial Officer, the Facilities Manager is responsible for overseeing and maintaining HRC’s office space and coordinating office support services for HRC’s staff and visitors. The Facilities Manager will lead a team of five (5) (2 receptionists, 2 office/mail assistants, and building maintainer) and manage contracted services. This is an exempt position.

Responsibilities

  1. Supervise and coordinate all aspects of facility service including: HVAC, electrical, plumbing, landscaping, safety,environmental, custodial and event coordination;
  2. Manage all construction projects, design scheduling and implementation, and plan budgets including cost estimates;
  3. Oversee building security and access, maintaining custody of keys and locks;
  4. Coordinate telecommunication functions with the Director of Information Technology;
  5. Ensure compliance with OSHA rules and regulations and all State and Federal safety regulations. Conduct ergonomic reviews; purchase and distribute ergonomic related equipment and supplies;
  6. Develop, document, update and communicate policies, procedures and schedules to assure effective and consistent operations, security measures, and HRC’s emergency operations plan;
  7. Manage and negotiate service contracts with vendors for repairs, maintenance and security of building, grounds and equipment; consult with vendors to resolve problems and assure optimum services are provided;
  8. Monitor and manage all operating expenses related to facilities maintenance;
  9. Ensure the cost effective operation, care, preventative maintenance, and long-term preservation of its center’s physical assets and capital replacement/improvement plan;
  10. Maintain inventory of state owned property in accordance with Department of Developmental Services regulations;
  11. Manage office support functions including reception and all aspects of mailroom operations; purchase and distribution of office supplies and equipment (copiers, fax machines); and conference room set up;
  12. Participate in the recruitment, interviewing and hiring process of direct reports; assign work and review progress; evaluate performance.

Qualifications

Education and work experience:

  • Bachelor’s degree preferred;
  • At least five (5) years of experience in facilities maintenance and supervising others;
  • Nonprofit experience a plus.

Knowledge/skills

  • Demonstrated knowledge of construction/building codes, permit processes, health and safety regulations, industry cleaning standards, maintenance of buildings and equipment;
  • Ability to interpret, apply and explain regulations, policies and procedures;
  • Strong problem solving and critical thinking skills, ability to respond to urgent issues, and think clearly under pressure;
  • Excellent leadership, communication, organizational, project and time management skills;
  • Working knowledge of and ability to utilize Microsoft Office applications, particularly Excel and Word.
  • Must be able to lift up to 45 lbs. periodically;
  • Must be able to work occasional nights, weekends, and holidays, and will be on-call for emergencies.

Salary will be commensurate with experience; a comprehensive benefit package is also provided.

Please submit cover letter and resume to HR@harborrc.org